Contra Costa Health Expo

Digital Transcription and Document Review Process

Written By: contrac - Jun• 19•17

Once an audio file has been transcribed, often the document is returned to the author to be reviewed. If changes need to be made, often the author will print the document out and then proceed to “red pen” the document, by highlighting the areas that need to be changed while dictating the changes that are required along with any new instructions.

The disadvantages of this method is that a lot of paper is wasted in this iterative process and what may have started out as a digital transcription process has now become a hybrid process e.g. part digital / part analogue.

However, the above method is now a thing of the past, as it is now possible for an author to review a document 100% electronically.

This is how it works – Step 1) The author opens the transcribed document and begins the review process. Step 2) If a word, sentence or p needs changing, the author simply highlights the text with the mouse. Step 3) The highlighted text is captured with a screenshot using the Insert button on the Hand Control. Step 4) The author dictates the changes required and then continues the review process.

As a result, a typist is able to receive a single IAF file, that contains everything required for the document to be finished e.g. Highlighted screenshots showing what areas need to be changed and synchronised voice instructions explaining the specific changes that need to be made.

Note: Raw screenshots (BMP’s) are very large, it is for this reason that Quikscribe uses PNG compression, which allows the captured screen shots to be compressed up to 70 times smaller, without causing any distortion.

Power Point Capture Mode

The Quikscribe Recorder is able to open Power Point presentations, then record, capture and sync the presentation seamlessly in the background. If the presentation stops, Quikscribe stops recording and if the presentation recommences, Quikscribe starts recording again. Once the audio for the presentation has been captured, Quikscribe is then able to build the presentation, by inserting all of the slides (screen shots) at the appropriate locations within the audio file. Once this is done, you can compile and distribute the presentation, or if you like, you can export the audio and do post editing in Sound Forge and then reimport the audio back in and add any screen wipes before compiling the file.

If you like, you can even associate Power Point with Quikscribe, so when you double click on a Power Point presentation, Quikscribe will invisibly load in the background, create a new file and then seamlessly record, capture and sync the entire presentation without the presenter even knowing Quikscribe is operating. Lastly, any Power Point content that is captured can also be password protected with an encrypted 64 character hash, hence preventing anyone from changing or modifying your presentation content. Ability to cut and paste text attachments or precedents within an audio file. This is one of the best features of a digital transcription software which makes things easy for everybody involved.

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